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    Nordic Tech Week30 August–3 September 2027
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    Privacy Policy

    This policy covers how Nordic Tech Week collects, uses, and protects personal data in connection with our website, events, and communications. Last updated 8 November 2026.

    01 · Introduction

    Who we are and what this covers

    Nordic Tech Week is a city-wide technology week held in Stockholm each September. This Privacy Policy explains how we collect, use, and protect personal data in connection with the event, our website, and communications.

    Nordic Tech Week is organised by STHLM Tech Week AB, organisation number 559516-2776. STHLM Tech Week AB is the controller of the personal data described in this policy.

    If you have questions about how your data is handled, contact us at privacy@nordictechweek.org.

    Last updated: 8 November 2026

    02 · Data We Collect

    What data we collect and where it comes from

    Event registrations via Luma

    When you register for a Nordic Tech Week event through Luma, you may provide your name, email address, role, company or organisation, job title, LinkedIn profile, attendee category, and answers to event-specific registration questions. This data is collected through Luma and made available to Nordic Tech Week and, where clearly stated during registration, the relevant session host or event partner.

    Event check-in and attendance data

    We may record whether you registered, were approved, checked in, attended, cancelled, or did not attend an event.

    Communications and enquiries

    When you contact us by email — including events@nordictechweek.org, partners@nordictechweek.org, privacy@nordictechweek.org, or other official Nordic Tech Week addresses — we receive and store the content of your message, your name, and your email address. If you submit a partner or press enquiry, we may also collect your company name, role, and phone number where provided.

    Photography and filming

    Nordic Tech Week and individual event hosts may photograph or film events. This may include audience shots, speakers, networking, workshops, and other event activity.

    Website analytics and cookies

    No optional analytics or advertising tracker is currently configured in this website's application code. We store your cookie preference locally in your browser. Embedded Luma calendars are blocked until you accept external content or choose to load an individual calendar.

    03 · How We Use Your Data

    What we do with the data we collect

    • Event registration, approval, and administration
    • Check-in and attendance management
    • Event communications, reminders, and practical updates
    • Speaker and attendee coordination
    • Responding to enquiries
    • Event reporting and lead reporting
    • Preparing qualified lead lists for participating event partners where clearly disclosed during registration
    • Improving Nordic Tech Week events and communications
    • Optional marketing communications, only where consent has been given
    • Publishing photography or video from events for editorial, promotional, and marketing purposes

    We do not sell personal data.

    04 · Who We Share Data With

    Who we may share personal data with

    We only share information that is reasonably necessary for the stated purpose.

    Luma and other service providers

    We may use service providers to operate registrations, email communications, website hosting, analytics, file storage, and event administration.

    Session hosts

    Where clearly stated during registration, we may share relevant attendee information with the organisation or individual hosting a specific event or session for the purpose of administering the event, managing attendance, communicating practical event information, and following up after the event.

    Relevant event partners

    Where clearly stated during registration, we may share relevant attendee information with selected event partners associated with a specific session or event. This information may include name, email address, company or organisation, job title, LinkedIn profile, attendee category, and other registration information submitted through the registration form. The purpose of this sharing may include event administration, check-in, event reporting, lead reporting, post-event follow-up, and communications relating to the partner's participation in the event.

    Lead lists

    Certain Nordic Tech Week sessions are hosted or supported by official event partners. Where this is clearly stated during registration, attendees' registration details may be shared with the relevant session host or event partner after the event in the form of a qualified lead list. These lead lists enable partners to follow up with attendees regarding topics related to the event, their participation, products, services, or future collaboration opportunities. Only information relevant to the specific event is shared, and only with the partner or partners associated with that event.

    Venues, security, and event suppliers

    Limited attendee information may be shared where necessary for check-in, access control, safety, accreditation, catering, or event operations.

    Authorities

    We may disclose information where required by law or where necessary to protect the safety, rights, or security of attendees, staff, partners, or the public.

    06 · Photography and Filming

    Photography and filming at events

    Nordic Tech Week and individual event hosts may photograph or film events for editorial, documentary, promotional, and marketing purposes. Images and recordings may be published on websites, social media, newsletters, presentations, press materials, and future event campaigns.

    If you prefer not to appear in photography or video, please inform the event host, check-in team, or photographer on site. We will make reasonable efforts to respect your request.

    07 · Marketing Communications

    Marketing communications

    We will only send you updates about future Nordic Tech Week and Tech Open events where you have opted in or where another lawful basis applies. You can unsubscribe at any time using the link in the email or by contacting privacy@nordictechweek.org.

    Registration confirmations, schedule changes, check-in information, and other practical event messages are considered event administration rather than marketing. These may still be sent to registered attendees regardless of marketing preferences.

    08 · Your GDPR Rights

    Your rights under GDPR

    If you are located in the European Economic Area, you have the following rights regarding your personal data.

    01

    Right of access

    You can request a copy of the personal data we hold about you.

    02

    Right to rectification

    You can ask us to correct any inaccurate or incomplete data.

    03

    Right to erasure

    You can ask us to delete your personal data where there is no overriding legitimate reason for us to keep it.

    04

    Right to data portability

    You can request that we provide your data in a structured, commonly used, machine-readable format.

    05

    Right to object

    You can object to our processing of your data where we rely on legitimate interests as our legal basis.

    06

    Right to restrict processing

    You can ask us to pause processing of your data in certain circumstances, for example while a dispute is being resolved.

    07

    Right to withdraw consent

    Where processing is based on consent, you can withdraw your consent at any time. Withdrawal does not affect processing carried out before the consent was withdrawn.

    08

    Right to lodge a complaint

    You have the right to lodge a complaint with the Swedish Authority for Privacy Protection — Integritetsskyddsmyndigheten (IMY).

    To exercise any of these rights, contact us at privacy@nordictechweek.org. We will respond within 30 days.

    09 · Cookies

    How we use cookies

    Cookies and browser storage can remember information on your device. We use local storage to remember your cookie choice for up to 180 days. Your saved event-discovery interests are a separate, session-only convenience; they are not an analytics or advertising profile.

    Luma calendars do not load automatically until you accept embedded content. Declining keeps those calendars blocked. You can also allow one individual calendar for the current visit without accepting other embeds. Opening a Luma link in a new tab takes you directly to Luma, where its own privacy policy applies.

    Use Cookie settings in the footer or below to change your choice at any time. Declining removes loaded calendars and prevents further automatic embed loading; it cannot undo information already sent or remove cookies set on another provider's domain. Use your browser or that provider's settings to remove those cookies.

    If your browser blocks local storage, your choice applies only to the current visit and we show a notice. Choices may need to be made again after clearing browser data, using another browser or device, or after expiry.

    Website fonts are hosted locally, without automatic Google Fonts requests. Event-cover images may still be requested from Luma's image CDN to display the website and may expose your IP address to that provider; the calendar consent controls do not block those image requests. No optional analytics or advertising tracker is currently configured in the website's application code. Contact privacy@nordictechweek.org with questions about cookies or external providers.

    10 · International Transfers

    International data transfers

    Some service providers may process personal data outside Sweden or the European Economic Area. Where this happens, we use appropriate safeguards as required by applicable data protection law.

    11 · Data Retention

    How long we keep your data

    We generally retain event registration and attendance data for up to 24 months after the relevant event, unless a longer period is necessary for legal, accounting, contractual, dispute-resolution, or reporting purposes.

    Marketing records may be retained until you unsubscribe or withdraw your consent.

    Photography and video may be retained as part of Nordic Tech Week's editorial and event archive, subject to applicable law.

    Contact and enquiry data is typically retained for no longer than 12 months unless an ongoing relationship requires otherwise.

    You can request deletion of your data at any time by contacting privacy@nordictechweek.org.

    12 · Policy Updates

    Changes to this policy

    We may update this Privacy Policy from time to time. The latest version will always be published on this page together with the date of the most recent update.

    13 · Contact

    Privacy contact

    For any questions, requests, or concerns about your personal data, contact us at privacy@nordictechweek.org. We aim to respond within 5 business days.

    Privacy contact

    privacy@nordictechweek.org

    We aim to respond within 5 business days.

    STHLM Tech Week AB · Organisation number 559516-2776 · Stockholm, Sweden